Last updated: 27 April 2022

Protecting your privacy is very important to us. So that you can feel in control of your personal information, we want to be clear with you about the information we collect and how it is used.

In order to provide you with our full range of services and benefits, we sometimes need to collect information about you.

What data we collect

We collect the personal data you provide to us when signing up for signing up to the Conference and/or Awards and by submitting an awards submission. This personal data includes your name, email address, job title, organisation address, land and mobile phone numbers and other contact details.

We may also combine this personal data with other personal data we hold about you across NHS Providers and NHS Confederation for example attendance at our events and the different channels you use to interact with us.

How we use your personal data

We will process your personal data for several reasons:

• processing is necessary for our legitimate business interests, we have legitimate business interests in:
  • delivering communications
  • attracting new members
  • collecting opinions
  • managing events
• you have given us consent. All electronic marketing communications (such as newsletters) include the option to directly unsubscribe or you can email us to ask for your preferences to be updated;
• is necessary to deliver a contract or service. 

Transfer data outside the EEA

In some cases we may process your personal data outside the European Economic Area (EEA) where countries may not have laws which protect your personal data to the same extent as in EEA. We will ensure that your personal data is processed securely and is protected against unauthorised access, loss or destruction, unlawful processing and any processing which is inconsistent with the purposes set out in this privacy notice.

How we protect your data

We take the security of your personal information seriously. In order to prevent unauthorised access or disclosure and unlawful or unauthorised processing and accidental loss, destruction or damage, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect. For example, we have adopted internal data protection procedures and trained our staff on them with a view to preventing breaches of security.

We take all reasonable steps to protect any personal information you submit via the website. However, as our website is grouped to the internet, which is inherently insecure, we cannot guarantee the information you supply will not be intercepted while being transmitted over the internet. Accordingly, we have no responsibility or liability for the security of personal information transmitted via our website.

Our website contains links to third party websites. If you follow a link to any of these websites, please note that these websites will have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Who we share your personal data with

We will not sell your information to any third party.

We may share your information with third parties where we have a legal duty to do so or to provide you with a service you have asked for.

Your Rights

As an individual you have explicit rights under general data protection regulation:

• The right to be informed
• The right of access
• The right to rectification
• The right to erasure (also known as the ‘right to be forgotten’)
• The right to restrict processing
• The right to data portability
• The right to object
• Rights with respect to automated decision-making and profiling
• The right to withdraw your consent to the collection, holding and processing of your personal data at any time. 

Accessing your data

We are legally required to act on requests and provide information free of charge with the exception of requests that are manifestly unfounded, excessive or repetitive. If we determine this to be the case we may charge a reasonable fee or refuse to act on the request. We will respond to acknowledge your request and provide the information within one month of receiving your request. Please email your request to us with subject access request in the subject line.

Lodging A Complaint

If you are not satisfied with our response or believe we are processing your personal information in a way that is not in accordance with the law, you have the right to lodge a complaint with the supervisory authority in the UK responsible for the implementation and enforcement data protection law: the Information Commissioner’s Office (the “ICO”). You can contact the ICO via their website - or by calling their helpline – 0303 123 1113.

Changes to this Privacy Policies

Our privacy and cookies Policies may be updated from time to time so you may wish to check them each time you submit personal information to us. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to use The NHS Communicate websites to submit personal information to us.